AI-Powered Production Accounting

Benefits

• Track all cultural test points in one place
• Distinguish definitive points (UK director) from subjective ones (diversity)
• Shared workspace for UK and international teams
• Address eligibility gaps before production, not during submission

How It Works

1. 1Upload your script and production details
2. 2System identifies potential cultural test points
3. 3Track supporting documentation for each point
4. 4Collaborate via shared workspace with version control
5. 5Generate BFI-ready submission materials
6. 6Real-time updates as production evolves

Benefits

• Instant retrieval for BFI, HMRC, or VAT enquiries
• Automatic capture of FPC involvement evidence
• Complete audit trail without manual effort
• Eliminate weeks of email searching
• Timestamped proof of contemporaneous decisions

How It Works

1. 1Email correspondence sent to designated Ecobride address
2. 2Automatic tagging by type, supplier, and compliance requirement
3. 3Centralized searchable storage
4. 4Instant retrieval for any enquiry or audit
5. 5Complete timestamped audit trail

Benefits

• Budget framework created in hours, not weeks
• Daily granularity for precise tracking
• Real-time visibility of actual vs planned spend
• Spot budget variances immediately
• Make informed decisions before overspending

How It Works

1. 1Upload screenplay to the platform
2. 2Provide key details (crew size, actor fees, extras, duration)
3. 3AI creates initial daily budget from industry data
4. 4Ecobride Account Manager collaborates with your Line Producer
5. 5Finalized budget becomes your tracking baseline
6. 6Real-time comparison as production progresses

Benefits

• Fraud prevention through supplier verification
• VAT compliance confirmed automatically
• Ensure suppliers authorized for services invoiced
• Catch compliance issues before HMRC does
• Strengthen audit trail with verified data

How It Works

1. 1Invoice CC'd to designated Ecobride email
2. 2AI extracts amounts, VAT, supplier details
3. 3Companies House verification (active status, VAT, SIC code)
4. 4System alerts if verification fails
5. 5Verified invoices proceed to approval workflow
6. 6Verification details stored in audit trail

Benefits

• Zero friction — everyone already uses WhatsApp
• Receipts captured immediately at point of sale
• Automatic allocation to correct person/department
• Duplicate detection saves £15k+ per film
• Digital approval history satisfies HMRC audits

How It Works

1. 1All crew provided with same designated WhatsApp number
2. 2Crew photographs receipt and sends via WhatsApp
3. 3System recognizes sender's phone number and identifies person
4. 4AI extracts date, supplier, amount, line items
5. 5Checks for duplicates across all submissions
6. 6Routes to appropriate approver with digital trail
7. 7Approved expense updates budget in real-time

Benefits

• Daily financial position, not weekly or monthly
• Spot overspending as it happens
• Accurate cash flow forecasting
• Understand estimate vs actual variances
• Provide real-time confidence to financiers

How It Works

1. 1On-set accountant enters daily estimated costs (accruals)
2. 2Based on timesheets, vehicle logs, receipts, and production notes
3. 3Costs assigned to appropriate budget lines
4. 4Actual invoices replace estimates when received
5. 5System calculates variance (delta)
6. 6Rolling cost-to-completion forecast updated daily
7. 7Daily/weekly cost reports with actuals, accruals, variances

Benefits

• Role-specific workflows for different crew types
• No paper forms or manual data entry
• Right-to-work compliance before first day
• Digital contracts signed and stored securely
• Complete audit trail for HMRC and insurance

How It Works

1. 1Personalized email invitation by crew role
2. 2Digital starter form (tax code, NI, bank details)
3. 3Employment type setup (loan-out, PAYE, self-employed)
4. 4Contract upload and e-signature
5. 5Document collection (passport, right-to-work, address proof)
6. 6Right-to-work verification by Ecobride
7. 7Crew cleared and details available for payroll/expenses

Benefits

• Real-time data, not end-of-week summaries
• Reports structured for your needs
• Flexible delivery schedule
• Different reports for different stakeholders
• Rolling cost-to-completion forecasts

How It Works

1. 1Define reporting needs and stakeholder requirements
2. 2Configure cost categories and breakdown structure
3. 3Set report frequency (daily/weekly/custom)
4. 4System generates reports automatically from live data
5. 5Distribution via email or secure dashboard access
6. 6Reports include budget summary, variance, cash flow, supplier aging

Benefits

• Submit tax credit in 1 month vs industry standard 12
• Save a full year's financing cost on your rebate
• Documentation formatted exactly as HMRC requires
• Complete package organized and indexed
• Full audit support for any HMRC queries

How It Works

1. 1Production completion triggers documentation process
2. 2Week 1-2: Compile all invoices, receipts, contracts, timesheets
3. 3Week 2-3: Categorize costs by HMRC requirements (qualifying/VAT/UK spend)
4. 4Week 3: Quality review against bank statements
5. 5Week 3-4: Format in HMRC structure with submission forms
6. 6Week 4: Deliver complete package with summary report
7. 7Ongoing: Support for any HMRC queries or audits